Export authorisations for dual-use items

Companies must obtain an authorisation when exporting dual-use items subject to controls outside the European Union.  In Finland, the Ministry for Foreign Affairs is the national competent authority responsible for granting export authorisations (export licenses) for dual-use items.

Export authorisations are applied for via the Ministry’s e-services.  The e-services can be used free of charge and separate permits or special software are not needed. Both individual, global and general export authorisations are available.

In intra-EU trade, which refers to deliveries within the European Union, an authorisation is required only for such extremely sensitive items as nuclear materials and equipment. These items are listed in Annex IV to the Regulation (EU) 2021/821 of the European Parliament and of the Council(layout.types.url.description).

E-services

Apply for an export authorisation via the shared e-services(layout.types.url.description) (Opens New Window) of the Ministry for Foreign Affairs and the Ministry of Defence. 

Log in to the e-services using your suomi-fi identification(layout.types.url.description) (Opens New Window).

You can request a suomi.fi mandate(layout.types.url.description) (Opens New Window) at suomi.fi. In export control matters, companies are responsible for applying for export authorisation  for dual-use items.(layout.types.url.description) (Opens New Window)

For more information about suomi.fi services: Digital and Population Data Services Agency's Customer service for organisations(layout.types.url.description) (Opens New Window).

Finnish instructions for logging into the e-services are available in a separate attachment (Opens New Window).

Export control forms

See below descriptions of the types of applications that can be submitted in our e-services. 

Application for an individual export authorisation

In case of a single delivery for which a general export authorisation is not applicable, the exporting company must submit an application for an individual export authorisation. If you are unsure of whether the items concerned are subject to controls, you should first contact the Export Control Unit of the Ministry for Foreign Affairs.

For intra-Community transfers, an application for a Union General Export Authorisation (EUGEA) is used instead of an application for an individual export authorisation.

Export authorisations for products subject to sanctions are requested using applications for individual export authorisation.

An end-user statement and a document identifying the delivery (sales contract, order confirmation or invoice) must be attached to an application for an individual export authorisation.

The Ministry for Foreign Affairs requires that the applicant provides an account of the end-user of the items or service. The applicant can meet this requirement by submitting an end-user statement provided by the end-user in the final country of destination. The final purpose of use of the items must be stated in the document.

Application for an export authorisation for intra-Community transfers in the EU

For intra-Community transfer of items that are subject to controls, an export authorisation for intra-Community transfers in the EU must be applied. Intra-Community transfer of items is subject to controls if the item is listed in Annex 4 of the Regulation (EU) 2021/821 of the European Parliament and of the Council(layout.types.url.description).

Application for a global export authorisation

The Ministry for Foreign Affairs may issue global export authorisations for certain non-sensitive items to be exported to a number of countries by exporters/companies that have put in place an Internal Compliance Programme (ICP). Before applying for a global authorisation, you should consult the Foreign Ministry’s Export Control Unit about the possibility to apply for a global authorisation.

Request for modification

The Ministry for Foreign Affairs may, on application, change the terms for accepting an authorisation. A request for modification is required if the information submitted in the application for an export authorisation or in the granted authorisation change.

Request for a preliminary opinion

The Ministry for Foreign Affairs may, on application, provide the exporter with a preliminary opinion on the general prerequisites for granting an authorisation. The same main details of the content of the delivery required for the application of an export authorisation must be contained in the request for preliminary opinion. The time needed for the processing of a request for preliminary opinion depends on the expert opinions necessary in the process.

Inquiry on whether a product is subject to export controls

The exporter is responsible for finding out if a product is subject to export controls. The manufacturer has the best technological know-how of its products and is therefore capable of determining the export control classification of its own products. Contact the Ministry for Foreign Affairs if you are unsure of whether a certain product or service requires an export authorisation. The time required for processing such an inquiry depends on such matters as how quickly the expert opinions requested in the process can be obtained.

The opinion assesses if the product meets certain criteria for being subject to controls laid down in Annex I to Regulation (EU) 2021/821 on the basis of its technical specifications.

If a product could be exported to a country subject to sanctions and you therefore want to know if the product is subject to controls on some other grounds, such as the control lists referred to in the sanctions regulations, please request this in the additional information of your inquiry. An example of such a list is the list of items in the sanctions against Russia in Annex VII to Regulation (EU) 833/2014. In the request, specify the product lists (the number of the Regulation and the Annex number) on the basis of which the assessment is requested.

International Import Certificate

If a supplier of foreign items requests a Finnish importer to provide an International Import Certificate approved by the authorities, the importer must apply for the document from the Ministry for Foreign Affairs using a standard format application form. The established term in Finnish is ‘maahanjääntitodistus’. In international contexts, the term is ‘International Import Certificate’.

A pro forma invoice or a confirmation of order stating the total value must be appended to the application. In intra-Community trade, the certificate may be used only for the delivery of items referred to in Annex IV to the Regulation (EU) 2021/821 of the European Parliament and of the Council(layout.types.url.description).

Applications for International Import Certificates for firearms and cartridges are approved by the Firearms Administration of the National Police Board, while the approval of applications for International Import Certificates for defence materiel is the responsibility of the Ministry of Defence.

Application for an export certificate

The Ministry for Foreign Affairs may, at the exporter's request, issue an export certificate stating that no export authorisation is required for certain items.

Notifications concerning the use of EU General Export Authorisations EU001-006

You are not required to submit an application for EU General Export Authorisations (GEA) but you must notify the Ministry for Foreign Affairs of the use of each GEA within 30 days of the first export delivery. The notification must include the exporter's name and address.

GEA EU001

Export to Australia, Canada, Great Britain, Iceland, Japan, and Norway, including Liechtenstein, New Zealand  and the United States.

GEA EU002

Export of certain materials and electronic items to Argentina, Iceland, South Africa, South Korea and Türkiye.

GEA EU003

Export of repaired/replaced items to the following countries/territories: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao), French Overseas Territories, India, Kazakhstan, North Macedonia, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Türkiye, Ukraine and United Arab Emirates.

There are a number restrictions concerning the use of this authorisation.

GEA EU004

Temporary export for an exhibition or a fair to the following countries/territories covered by GEA EU003: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao), French Overseas Territories, India, Kazakhstan, North Macedonia, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Türkiye, Ukraine and United Arab Emirates.

There are a number restrictions concerning the use of this authorisation.

GEA EU005

Export of certain telecommunications equipment to Argentina, China, India, Russia, South Africa, South Korea, Russia, Türkiye and Ukraine.

GEA EU006

Export of certain chemicals to Argentina, South Korea, Türkiye and Ukraine.

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