Evaluation management services framework agreement 2024 - 2029

Description What is done in the programme or project and why, what results are pursued, who benefits from the activities and who are involved in the implementation.

The Development Evaluation Unit (EVA-11) of the Ministry for Foreign Affairs of Finland (MFA) carries out regular strategic level and policy evaluations, meta-evaluations and syntheses of decentralized and centralised evaluations. In addition, different types of preliminary evaluability reviews or background reviews on wider evaluations or on other issues of importance to the organisation are commissioned by EVA-11.The unit also supports other operational units in their programme evaluation activities by providing capacity development, evaluation guidelines as well as help desk services during planning and implementation of decentralized evaluations. All evaluations and reviews are commissioned to independent evaluators. Due to the volume of concurrent evaluations and unit's limited human resources, external services are required for the function to be efficient. The rationale for the evaluation management service framework (EMS) is to provide a new service based management and facilitation of evaluations. The service-based approach allows a more flexible use of evaluation expertise, also during the planning phases. The EMS also strengthens a coordinated approach to the multiple parallel evaluations commissioned, thus increasing effectiveness and synergies. The use of EMS provides a platform for accumulating knowledge also within the commissioning organization. MFA experiences with the first EMS-arrangements were positive and support the continuation of this model with some modifications. Furthermore, MFA wishes to strengthen the utility and usefulness of development evaluations and, to that end, to develop this framework further, including innovative approaches. The decision making role of the MFA as the commissioner of evaluations is maintained. The role of the EMS Service Provider is to recruit experts approved by MFA and coordinate the evaluation facilitation and evaluation teams under EVA-11 steering and subject to its decision making. EVA-11 proposes to allocate 12 000 euros of its 2023 budget for legal services required in the EU-level open tendering. For framework contract implementation the unit will apply budget and contracting authorities for 2024.