Export control forms

Fill in your application for an export authorisation in our e-services(Link to another website.). The types of applications that can be submitted in our e-services are described below.

Individual export authorisation

In case of a single delivery for which general export authorisations are not applicable, the exporting company must submit an application for an individual export authorisation. If you are unsure of whether the items concerned are subject to controls, you should first contact the Export Control Unit of the Ministry for Foreign Affairs.

For intra-Community transfers, an application for a Union General Export Authorisation (EUGEA) is used instead of an application for an individual export authorisation.

An end-user statement (EUS) and a document identifying the delivery (sales contract, order confirmation or invoice) must be attached to an application for an individual export authorisation.

The Ministry for Foreign Affairs requires that the applicant provides an account of the end-user of the items or service. The applicant can meet this requirement by submitting an end-user statement provided by the end-user in the final country of destination. The ultimate intended use of the items must be stated in the document.

Application for a Union General Export Authorisation

For intra-Community transfer of items that are subject to controls, a Union General Export Authorisation must be applied. Intra-Community transfer of items is subject to controls if the item is listed in Annex 4 of Council Regulation (EC) No 428/2009(Link to another website.).

Application for global export authorisation

The Ministry for Foreign Affairs may issue global export authorisations for certain non-sensitive items to be exported to a number of countries by exporters/companies that have put in place an Internal Compliance Programme (ICP). Before applying for a global authorisation, you should consult the Foreign Ministry’s Export Control Unit about the possibility to apply for a global authorisation.

Request for modification

The Ministry for Foreign Affairs may, on application, change the terms for accepting an authorisation. If changes take place in the information given in connection with the application for an export authorisation or in what is recorded in the granted authorisation, you must submit a request for modification.

Request for preliminary opinion

The Ministry for Foreign Affairs may, on application, provide the exporter with a preliminary opinion on the general prerequisites for granting an authorisation. The same main details of the content of the delivery required for the application of an export authorisation must be contained in the request for preliminary opinion.  The time needed for the processing of a request for preliminary opinion depends on the expert opinions necessary in the process.

Inquiry on whether export controls apply to a specific item

Determining whether export controls apply to a specific item is the responsibility of the exporter. The manufacturer is thoroughly familiar with the technology of the products and, for this reason, it should also be the party determining the export control classification (number) of an item. You can also contact the Ministry for Foreign Affairs if you are unsure whether an export authorisation is required for a particular item or service. The time required for processing such an inquiry depends on such matters as how quickly the expert opinions requested in the process can be obtained.

International import certificate

If a supplier of foreign items requests that a Finnish importer should provide an International Import Certificate approved by the authorities, the importer must apply for the document from the Ministry for Foreign Affairs using a standard format application form. The established term in Finnish is ‘maahanjääntitodistus’.  In international contexts, the term is ‘International Import Certificate’. A pro forma invoice or a confirmation of order stating the total value must be appended to the application. In intra-Community trade, the certificate may only be used for deliveries of items referred to in Annex IV to Council Regulation (EC) No 428/2009(Link to another website.).

Applications for International Import Certificates for firearms and cartridges are approved by the Firearms Administration of the National Police Board, while the approval of the applications for International Import Certificates for defence materiel is the responsibility of the Ministry of Defence.

Application for export certificate

The Ministry for Foreign Affairs may, at the exporter's request, issue an export certificate stating that no export authorisation is required for the items.

Notifications concerning the use of EU General Export Authorisations EU001-006

You do not need to submit an application for EU General Export Authorisations (GEA) but you must notify the Ministry for Foreign Affairs of the use of each GEA within 30 days of the first export delivery. With the notification, you must also provide the Ministry with the exporter's name and address.

GEA EU001

Exports to Australia, Canada, Japan, and Norway, including Liechtenstein, New Zealand  and the United States

GEA EU002

Exports of certain materials and electronic items to Argentina, Iceland, South Africa, South Korea and Turkey

GEA EU003

Export after repair/replacement to the following countries/territories: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao),   French Overseas Territories, Iceland, India, Kazakhstan, Macedonia, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Turkey, Ukraine and United Arab Emirates.

There are a number restrictions concerning the use of this authorisation.

GEA EU004

Temporary export for exhibition or fair to the following countries/territories covered by GEA EU003: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao),   French Overseas Territories, Iceland, India, Kazakhstan, Macedonia, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Turkey, Ukraine and United Arab Emirates.

There are a number restrictions concerning the use of this authorisation.

GEA EU005

Exports of certain telecommunications equipment to Argentina, China, India, Russia, South Africa, South Korea, Russia, Turkey and Ukraine

GEA EU006

Exports of certain chemicals to Argentina, Iceland, South Korea, Turkey and Ukraine

 

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