Export control forms

Exports of dual-use items

In a single delivery to which general export authorisations are not applicable, the exporting company must submit an application for an individual export authorisation. If you are unsure whether the items concerned are subject to controls, you should first contact the Export Control Unit of the Ministry for Foreign Affairs.

An individual export authorisation is also required for EU Internal Market.

An End User Statement and a document identifying the delivery (sales contract, order confirmation or invoice) must be appended to an application for an individual export authorisation.

The Ministry for Foreign Affairs requires that the applicant provides details of the end user of the items or service. The applicant can meet the requirement by submitting an End User Statement provided by the end user in the final country of destination. The final purpose of use of the items must be stated in the document.

The Ministry for Foreign Affairs may issue global export authorisations for certain non-sensitive items to a number of countries. Such authorisations can be granted to exporters with company-internal export control guidelines (ICP). Before applying for a global authorisation, you should make inquiries to the ministry's Export Control Unit about a global authorisation.

The Ministry for Foreign Affairs may, on application, change the terms for accepting the authorisation. You must make a change application if there are changes to the information submitted as part of the application for the  export authorisation application or to the information contained in the authorisation itself.

The Ministry for Foreign Affairs may, on application, provide the exporter with advance information about the general prerequisites for granting an authorisation. The main details of the delivery required for the application of the export authorisation must also be contained in the application for advance information. The time required for processing an application for advance information depends on the expert opinions requested in the process.

Determining whether export controls apply to a specific item is the responsibility of the exporter. The manufacturer is thoroughly familiar with the technology of its products and for this reason, it should also be the party determining the export control classification of an item. You can also contact the Ministry for Foreign Affairs if you are unsure whether an export authorisation is required for a particular item or service. The time required for processing the application for advance information depends on such matters as how quickly the expert opinions requested in the process can be obtained.

If a supplier of foreign items requests that a Finnish importer should provide an International Import Certificate (in Finnish: ‘maahanjääntitodistus’) approved by the authorities, the importer must apply for the document from the Ministry for Foreign Affairs on a standard form.   A pro forma invoice or order confirmation stating the total value must be appended to the application. In intra-Community trade, the certificate may only be used for the deliveries of items referred to in Annex IV to the Council Regulation (EC) No 428/2009.

The applications for International Import Certificates for firearms and cartridges are approved by the Firearms Administration of the National Police Board, while the approval of the applications for International Import Certificates for defence materiel is the responsibility of the Ministry of Defence.

The Ministry for Foreign Affairs may, at the exporter's request, issue an Export Certificate stating that no export authorisation is required for the items.

Notifications concerning the use of EU General Export Authorisations EU001-006

You are not required to submit an application for EU General Export Authorisations (GEA) but you must notify the Ministry for Foreign Affairs of the use of each GEA within 30 days of the first export delivery. With the notification, you must also provide the ministry with the exporter's name and address.

GEA EU001

Exports to Australia, Canada, Japan, Liechtenstein, New Zealand, Norway, Switzerland and the United States of America

Notification of the use of the General Export Authorisation EU001(pdf), form UML2016-0006.1.7

GEA EU002

Exports of certain materials and electronic items to Argentina, Croatia, Iceland, South Africa, South Korea and Turkey

Notification of the use of the General Export Authorisation EU002(pdf), form UML2016-0007.1.7

GEA EU003

Export after repair/replacement to the following 24 countries/territories: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao), Croatia, Macedonia, French Overseas Territories, Iceland, India, Kazakhstan, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Turkey, Ukraine and United Arab Emirates.

Notification of the use of the General Export Authorisation EU003(pdf), form UML2016-0008.1.7

There are a number restrictions concerning the use of this authorisation.

GEA EU004

Temporary export for exhibition or fair to the 24 countries/territories covered by GEA EU003: Albania, Argentina, Bosnia and Herzegovina, Brazil, Chile, China (including Hong Kong and Macao), Croatia, Macedonia, French Overseas Territories, Iceland, India, Kazakhstan, Mexico, Montenegro, Morocco, Russia, Serbia, Singapore, South Africa, South Korea, Tunisia, Turkey, Ukraine and United Arab Emirates.

Notification of the use of the General Export Authorisation EU004 (pdf), form UML2016-0009.1.7, updated 29 February 2016

There are a number restrictions concerning the use of this authorisation.

GEA EU005

Exports of certain telecommunications equipment to Argentina, China, Croatia, India, Russia, South Africa, South Korea, Turkey and Ukraine

Notification of the use of the General Export Authorisation EU005 (pdf), form  UML2016-0010.1.7

GEA EU006

Exports of certain chemicals to Argentina, Croatia, Iceland, South Korea, Turkey and Ukraine

Notification of the use of the General Export Authorisation EU006 (pdf), form  UML2016-0011.1.7

Also in this site